Board of Directors Meeting
Thursday, March 18, 2010
5:00 p.m.
The Thursday, March 18, 2010 meeting of the Sac Community Center Board of Directors was called to order at 5:07 p.m., by Jim Bullock, President, at the Sac Community Center. Other board members present included Teresa Bruening, Carolyn Ashbaugh, Lucas Burrington, and Mike Vauble. Jim Johnston and Melissa Bellcock were absent. Chelsea Bengford, Director, Kay Martin, and Curtis Bloes were also present.
Secretary’s Report
A motion was made by Teresa and seconded by Mike that the minutes from the February 18, 2010 meeting be approved. Ayes all. Motion Carried. Chelsea noted that a correction be made to Barb Bloes’ name in the March 2, 2010 minutes. Mike made a motion to approve the March 2, 2010 minutes as corrected. Teresa seconded. Ayes all. Motion carried.
Correspondence
The Sac Community Center received a thank you from the P.T.O. for helping at the carnival by providing concessions. Chelsea shared this thank you with the board.
Financial Report
The monthly financial report was reviewed. A motion was made by Carolyn and seconded by Lucas that the report be approved. Ayes all. Motion carried.
The bills were reviewed. A motion was made by Mike and seconded by Carolyn that the bills be approved. Ayes all. Motion carried.
Chelsea reported that there were $40.00 worth of memorials donated to the Sac Community Center in memory of Katie Youberg. Chelsea also shared that a generous community member came in and bought a punch card for a student, a family pass, and included $40.00 extra to pay for registration for a student who can’t afford swim club registration or they said it could be used for kids who want to buy a daily pass.
Chelsea reported that in the past, we paid $150.00 in dues to the Sac City Chamber Main Street. Mike made a motion that we pay $150.00 for chamber dues. Teresa seconded the motion. Ayes all. Motion carried.
The Swim Team made a request for their allotment of the city funding. Teresa made a motion that we give the Swim Team their $1,500.00 allotment. Lucas seconded the motion. Ayes all. Motion carried.
Membership
Chelsea reported that we currently have 176 total memberships.
The board discussed lifetime family memberships and felt that if anyone wants to purchase a lifetime family membership (single-dwelling), they can purchase one for $2,500.00.
There was a complaint about what our policy is for members to be out of the building at closing time. The consensus of the board was that members need to be out of the building by the posted closing time and that staff will close up after the last person utilizing the building leaves.
Programs
Chelsea reported that the Ironman Fitness Challenge went well. Thirteen out of fourteen participants completed their mileage goals.
Chelsea also reported that seventeen students were signed up for Swim Club, which will be held on Sunday afternoons. The dates for this program are March 21st and 28th and April 11th, 18th, and 25th. Chris Girard and Linsey Williams are the coaches.
The rollerskating program was discussed. The board recommended that we charge $3.00 for members and $5.00 for non-members. The dates for the skating will be April 10th, 17th, and 24th, from 7:00 pm to 10:00 p.m., and April 11th, 18th, and 25th, from 4:00 p.m. to 7:00 p.m. Chelsea will be looking for volunteers to help with this program.
Chelsea noted that the free swim lessons have been going well. Fifteen kids signed up. The only thing that has been mentioned is that the pool becomes busy with kids who are not taking lessons, since the pool remains open to everyone during the lesson times.
Special Events/Fund Raisers
Chelsea reported that we made a profit of $273.15 from the P.T.O. Carnival concessions. She said that she set aside $275.00 in specific contributions to go towards the roof project. The board members who helped make hoagies for the Men’s Club Hoagie fundraiser reported that it went well. We are not sure what we will make yet because the chamber also helped. Chelsea suggested putting whatever we get from the hoagies in specific contributions also. The board felt that it would be a good idea to do that.
The roof project is a priority for the upcoming year. It was suggested that everyone generate ideas to get this project completed since we did not receive all the funding we requested from the Sac County Endowment Foundation.
Jim mentioned that the Sac Community Center may qualify for assistance from F.E.M.A. for damages during the ice storm in January, but F.E.M.A. will have to assess the situation. Jim mentioned the Shelter Program, sponsored by F.E.M.A., that provides new facilities or additions to existing shelter facilities.
The All-School reunion was discussed. Chelsea and Lucas will be checking into what type of fundraiser would make the most sense for the Sac Community Center to have during that weekend.
Chelsea noted that the Sac Community Center would be hosting Chamber Coffee on Thursday, April 1, 2010. Chelsea will take care of the details for this event.
Building
Chelsea mentioned that she would appreciate help with some cleanup around the Sac Community Center. The board thought this was something that could be done, it is just a matter of setting up a date and time.
The board discussed the internet and telephone options for the office again. Chelsea did some checking on prices for the Business Unlimited Package from Frontier. Mike made a motion that we order the Business Unlimited Package, with a 3-year contract, including a second line and modem, and the $200.00 credit promotion. Teresa seconded this motion. Ayes all. Motion carried.
The board also discussed options for phones down in the pool area. The only phone available is upstairs. Mike will check with Larry Kluver on the possibility of getting a phone line for the pool area.
Chelsea reported that an automatic pool vacuum from Pool Tech would cost about $3,300.00. This may be a good idea for future grant projects. Chelsea will also be checking on what would be the best option for removing the paint from the pool deck.
Jim reported that the chair lift is ready to go. It is our responsibility to get it out of the Lytton school. Jim noted that it will require a lot of help to get the lift removed from the building. When we do get the lift, we will need to replace a belt.
Other
Chelsea brought up that she has Coventry insurance instead of Golden Rule insurance, as mentioned in previous minutes. Mike made a motion that Chelsea verify that instead of Golden Rule, her insurance is through Coventry. Teresa seconded the motion. Ayes all. Motion carried. Chelsea noted that she is happy with her coverage through Coventry.
Chelsea reported to the board that she will be attending the Iowa Park and Recreation Spring Conference in April. She applied for a scholarship to cover the expenses and will find out soon if she will be awarded anything.
Carolyn mentioned that she would like to see some healthier options for concessions at the Sac Community Center. Chelsea will do some checking on healthy concession options.
Internship possibilities were discussed. Carolyn reported that Buena Vista University students may be interested in interning at the Sac Community Center during the fall semester. We will wait to find out more details from the internship coordinator on this possibility.
Jim asked the board to bring some ideas to upcoming meetings as to where we would like to see the Sac Community Center in the future.
There being no further business, a motion was made by Carolyn and seconded by Mike that the meeting be adjourned. Ayes all. Motion carried.
The next regular meeting will be held April 15, 2010, at 5:00, at the Sac Community Center.
Respectively Submitted,
Chelsea Bengford, Secretary
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